---
title: accessing the item list
description: "## easily access the item list in register POS To access the list of items from the register app, go to Manage Data > Items. At the top of the screen, you'll find the search bar. You can scan a…"
url: "https://abilityregister.com/wiki-register/accessing-the-item-list-in-register/"
updated: "2026-10-27"
category: items.
tags:
  - item overview
---

# accessing the item list

## easily access the item list in register POS

To access the list of items from the register app, go to Manage Data > Items.

At the top of the screen, you'll find the search bar. You can scan a barcode or type item details to quickly narrow down your item list. The search function supports the following fields:

- name
- description
- sku
- searchable fields
- category

The item list is displayed in a table format with key information readily available. The column headers include:

- name
- category
- price
- quantity 
- description
- asset account name
- expense account name (cost of goods)
- income account name

These fields give you a quick overview of each item’s key details, making it easy to manage your inventory.

Quickly open an item record by hovering over a row—when it turns green, click to open the selected item.

## register specific features for items 

These fields are registerspecific and are **not available in QuickBooks Online**. They do **not sync to or from QuickBooks Online**. These additional item fields are designed to enhance the [checkout](https://abilityregister.com/encyclopedia/checkout/) experience in the register and allow for more flexible item identification and lookup.

### Purpose

- enable Quick Pick functionality for frequently sold items.
- add custom searchable fields (e.g., barcodes, numbers, text) to improve item lookup efficiency during [checkout](https://abilityregister.com/encyclopedia/checkout/).

### Searchable Fields

Searchable fields let you quickly locate items during [checkout](https://abilityregister.com/encyclopedia/checkout/) or when browsing item lists. You can create multiple custom fields relevant to your item, such as:

- **Barcode (EAN/UPC)** – Ideal for scanned items.
- **Number** – For SKU, internal codes, or other numeric identifiers.
- **Text** – alternate codes, alpha-numeric, or other text-based attributes.

Each of these fields is fully searchable within the register.

| feature | available in register | available in QuickBooks Online | notes |
| --- | --- | --- | --- |
| Quick Pick Setting | yes | no | Toggle to add the item to the Quick Pick window in the [checkout](https://abilityregister.com/encyclopedia/checkout/) screen. |
| searchable fields & types | custom fields that are created in register to hold additional item information |  |  |
| barcode (EAN/UPC) | yes | no | Used for scanning and quick lookup. |
| number | yes | no | For internal use or numeric lookups. |
| text | yes | no | For additional descriptors or alphanumeric search. |