---
title: location and class tracking
description: "## Location and Class Tracking Overview Location and Class tracking in QuickBooks Online and Intuit Enterprise Suite help businesses organize sales and financial activity in a more meaningful way. When connected to [register by ability business](https://abilityregister.com/encyclopedia/register-by-ability-business/), these tracking options can…"
url: "https://abilityregister.com/wiki-register/location-and-class-tracking/"
updated: "2026-10-29"
category: sync.
tags:
  - sync
  - sync questions
  - sync tips
---

# location and class tracking

## Location and Class Tracking Overview

Location and Class tracking in QuickBooks Online and Intuit Enterprise Suite help businesses organize sales and financial activity in a more meaningful way. When connected to [register by ability business](https://abilityregister.com/encyclopedia/register-by-ability-business/), these tracking options can automatically assign sales transactions based on the workstation profile being used.

This allows retailers to separate reporting by:

- Store location
- Department
- Sales channel
- Event or booth
- Product category
- Business division
- And more

Once configured, every transaction created from that workstation profile will automatically sync with the assigned Location and/or Class in QuickBooks.

## Prerequisites

Before enabling Location or Class mapping in register, the following must already be completed inside QuickBooks Online or Intuit Enterprise Suite:

### QuickBooks Requirements

#### Enable Location Tracking

In QuickBooks:

1. Go to Settings
2. Select Account and Settings
3. Choose Advanced
4. Under Categories, enable:
   - Track locations
5. Save changes

#### Enable Class Tracking

In QuickBooks:

1. Go to Settings 
2. Select Account and Settings
3. Choose Advanced
4. Under Categories, enable:
   - Track classes
   - Select **One to entire transaction**
5. Save changes

## Create Your Locations and Classes

After enabling tracking, create the Locations and/or Classes you want register to use under QuickBooks Online Lists.

In QuickBooks:

1. Go to Settings
2. Select All Lists
3. Select Locations or Classes
4. Add new and save

### Example Locations

Locations are commonly used for:

- Multiple storefronts
- Warehouses
- Pop-up shops
- Mobile retail units

#### Examples

| **Business Scenario** | **Location Example** |
| --- | --- |
| Retailer | Downtown Store |
| Retail + warehouse | Warehouse |
| Seasonal booth sales | Summer Festival Booth |

### Example Classes

Classes are commonly used for:

- Departments
- Sales channels
- Revenue categories
- Internal reporting

#### Examples

| **Business Scenario** | **Class Example** |
| --- | --- |
| Department tracking | Clothing |
| Online vs in-store sales | Ecommerce |
| Event sales | Trade Show |
| Product categories | Accessories |

## Why Location and Class Tracking Matter

Using Location and Class tracking helps create cleaner financial reporting and better operational visibility.

### Benefits Include

Better Profitability Reporting: Track revenue and performance by store, department, or sales channel.

Cleaner Financial Statements: Separate income and expenses for easier reporting and tax preparation.

Improved Decision Making: Understand which locations or departments are driving growth.

Simplified Accounting Workflows: Transactions sync automatically with the correct assignment based on the workstation profile.

## Enable Location and Class Mapping in register

Once QuickBooks is configured, you can assign Location and Class mappings inside the register admin dashboard.

### Navigation Steps

1. Open register Dashboard
2. Select the Workstation Settings tab
3. Choose Manage Workstation Profiles
4. Select the workstation profile you want to configure

## Configure Location Mapping

Under the dropdown for Location Mapping Settings:

Control how Location is mapped to your sales. All transactions created from a workstation with this profile will be tied to the selected Location.

#### Steps

1. Open the Location Mapping Settings dropdown
2. Select the desired QuickBooks Location
3. Save your changes

## Configure Class Mapping

Under the dropdown for Class Mapping Settings:

Control how classes are mapped to your sales. All transactions created from a workstation with this profile will be tied to the selected class.

#### Steps

1. Open the Class Mapping Settings dropdown
2. Select the desired QuickBooks Class
3. Save your changes

## Final Step

After selecting your Location and/or Class mappings:

1. Click Save
2. The workstation profile is now configured
3. Future sales transactions created from workstations using this profile will sync with the assigned Location and/or Class automatically

## Example Workflow

| **Workstation Profile** | **Location** | **Class** |
| --- | --- | --- |
| Front Counter | Retail Store | In-Store Sales |
| Back Counter | Retail Store | On-Account Sales |
| Event POS | Trade Show Booth | Event Sales |

This setup allows financial reporting in QuickBooks to stay organized without requiring staff to manually select Locations or Classes during [checkout](https://abilityregister.com/encyclopedia/checkout/).

## Tips & Best Practices

- Keep naming conventions simple and consistent
- Avoid creating unnecessary duplicate Classes
- Use Locations for physical places
- Use Classes for departments, channels, or reporting categories
- Review mappings whenever new workstation profiles are added

- [top right navigation bar](https://abilityregister.com/wiki-register/top-right-navigation-bar/)
- [low-stock alerts and reorder points](https://abilityregister.com/wiki-register/set-low-stock-alerts-and-reorder-points/)
- [register + QuickBooks Online mapping](https://abilityregister.com/wiki-register/quickbooks-online-mapping/)
- [mapping accounts](https://abilityregister.com/wiki-register/understanding-the-mapping-accounts-section-in-registers-back-end-portal/)
- [income and expense accounts](https://abilityregister.com/wiki-register/the-value-of-registers-quickbooks-online-sync-for-account-income-and-expense/)