Collect Deposits on Estimates
Securing a customer commitment early is vital for healthy cash flow. Taking a deposit on a future order guarantees buy-in and provides the capital to initiate work or order materials. The register POS system simplifies this process with the Deposits on Estimates feature. This tool allows businesses to collect upfront payments while keeping the transaction tied directly to the original quote.
Fast, Flexible, and Seamless Checkout
The workflow is designed for speed and precision at the counter. You create an estimate, add your products or services, and then request a partial or full payment. The system tracks this deposit against the original quote, leaving the remaining balance open until the customer is ready to complete the transaction. Retail environments require adaptability. The software accommodates multiple deposits on a single estimate, allowing customers to pay in installments over a few weeks. Each transaction is securely logged, and the printed receipt clearly displays the total amount paid alongside the estimate number. If a customer changes their mind, issuing a refund directly from the estimate takes only a few clicks.
Easily Manage Payment Policies and User Permissions
Administrators have complete control over how money is collected. By navigating to the Organization Settings in your Admin Dashboard, you can configure specific deposit rules. You might enforce a strict minimum, such as requiring 25% down before a custom order begins. Alternatively, you can set a suggested deposit percentage that automatically populates the checkout screen while leaving room for the cashier to adjust the final amount. User profile settings ensure only authorized staff can override minimums or process deposit refunds.
Sync Customer Deposits to QuickBooks in Real Time
When the customer returns to finalize the purchase, converting the estimate is completely seamless. Select the option to sell from the estimate, choose the specific items or quantities to fulfill, and proceed to checkout. The system automatically applies all collected deposits to the final amount due under the adjustments total. For businesses relying on pristine accounting, the most powerful aspect of this feature is the real-time sync with QuickBooks Online. When you accept a deposit, register automatically generates a Journal Entry in your QuickBooks Online account. It credits your Customer Deposit Liability Account and debits Accounts Receivable. Once the estimate converts to a finalized sale, a corresponding Journal Entry debits the liability account and credits Accounts Receivable. This automated bookkeeping eliminates manual data entry and ensures your financial records perfectly reflect actual cash on hand versus recognized revenue.
Ready to secure your cash flow and streamline order management?
Implementing deposits on estimates protects your business and provides a transparent purchasing experience for your customers. Clear policies and automated accounting give your sales team the confidence to close larger deals and secure revenue. Stop leaving money on the table or spending hours manually entering accounting data.
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