Since key tasks such as item creation, purchase orders, receiving, and inventory adjustments are completed in QuickBooks Online, it’s important to understand how item data syncs to the register app.
The table below outlines the item fields that sync between QuickBooks Online and register. It includes details on naming conventions, the purpose of each field, the field name used in both systems, and the character limits—giving you clear insight into how your data is mapped and displayed.
| register field names | QuickBooks Online field names | purpose | character limit/notes |
| name | name | Item name descriptor | 111 characters max; must be unique |
| item type | product/service information | indicates if the item is inventory, non-inventory, or service type register does not support QuickBooks Online bundle type | must match one of the supported types; bundles not supported in register |
| sku | sku | used for barcode, lookup, vendor identifier | 111 characters max |
| belongs to a category | n/a | indicates whether the item is displayed in register (Yes/No) | Boolean (Yes/No); auto-determined |
| category | category | used organize items and services | 111 characters max; optional field |
| quantity on hand | quantity on hand | displays the current stock quantity | numeric; syncs only for inventory-type items |
| reorder point | reorder point | helps track when to reorder inventory based on stock thresholds | numeric; optional field |
| description | description | provides additional information about the item or service | 4,000 characters max (QuickBooks Online limit); register displays truncated version if too long |
| sales price/rate | sales price/rate | the price at which the item or service is sold | Up to 2 decimal places; numeric only |
account details #
At the bottom of each item record, you’ll find important account information that maps to your chart of accounts. This includes:
- Asset account
- Income account
- Expense account (Cost of Goods Sold)
In addition, this section provides key audit details, such as:
- Created by
- Created on
- Last modified by
- Last modified on
These details help ensure transparency and accuracy when reviewing item history and financial mappings.
Need Help? #
If you need assistance with understanding how register syncs with QuickBooks Online contact our support team at support@abilitybusiness.com or visit Ability Wiki — register help center.
