Understanding the Real-Time, Automatic Sync #

How register by ability business Keeps Your Sales and Accounting in Perfect Alignment #

Managing sales, inventory, and customers in a fast-paced retail or service environment can be complex and your software shouldn’t make it harder.

That’s why register by ability business features a built-in integration with QuickBooks Online, designed to create a seamless, real-time flow of data between your front-end sales activity and your back-end financial records.

With two-way sync for customers and one-way sync for items and transactions, register eliminates double entry, reduces errors, and lets you focus on growing your business instead of running to keep up with it.

What Syncs and How It Works #

Items One-Way Sync: #

• Items created or updated in QuickBooks Online (including name, price, tax status, category, etc.) will automatically sync into register.

Use Case Example:
You create a new item in QuickBooks Online with updated pricing. The next time your cashier opens register, it’s read

Customer Accounts Two-Way Sync: #

• Customer profiles created or edited in QuickBooks Online are synced into register.
  
• New customers entered in register are automatically added to QuickBooks Online with full contact details.
  

Why it matters:
Customer data stays consistent, accurate, and centralized. Whether you’re invoicing from QuickBooks or ringing up a repeat customer at checkout, their profile is always current.

Use Case Example:
A walk-in customer is added at the register with email and shipping info. That record immediately appears in QuickBooks, so you can email an invoice or manage future communication without retyping a thing.

Transactions (Sales) One-Way Sync: #

• All completed transactions in register are pushed to QuickBooks Online as sales receipts or invoices
  
• This is a one-way sync so transactions created in QuickBooks Online do not push back into register.
  

Why it matters:
You get accurate financial reporting in QuickBooks without cluttering your POS. This setup keeps your accounting clean and current while letting register focus on what it does best and that is running front-end sales smoothly.

Use Case Example:
At the end of the day, all transactions by cash, card, and/or transaction types like returns and discounts, are synced into QuickBooks Online without manual entry, keeping books balanced and tax-ready.

Why Sync Matters to You

Whether you’re a hands-on owner-operator or managing a growing team, syncing your POS with QuickBooks Online offers serious advantages:

Real-Time Accuracy #

No more mismatched inventory or customer confusion. What’s in QuickBooks is what’s in register and vice versa.

Time-Saving Automation #

Skip duplicate entry. Syncing happens in the background so you can stay focused on serving customers.

Fewer Errors #

Manual entry is the leading cause of data errors. Our sync ensures what’s sold at register is  carried over to QuickBooks Online.

Sales sync directly into QuickBooks with the correct tax, line items, and payment methods.

What Sets register Apart #

Most POS systems offer limited or partial integrations with QuickBooks Online. register stands out by offering native, real-time syncing of core data with no middleware or third-party tools required.

Here’s what makes our sync different: #

• Direct API integration—not a generic export/import file system
  
• One-way sync for items& transactions AND a two-way sync customer (many POS platforms offer only one-way)
  
• Smart field mapping that aligns with QuickBooks naming conventions and structures
  
• Real-time updates instead of batched nightly syncs
  
• Purpose-built for small-to-mid-sized retail and service businesses using QuickBooks Online as their accounting hub

Summary: What You Gain with register’s QuickBooks Online Sync #

Feature	Sync Type	Benefit
Items	One-Way	Leverage QuickBooks Online for your inventory
Customers	Two-Way	Build centralized, accurate customer records
Sales Transactions	One-Way	Keep accounting aligned without cluttering your POS
Native QuickBooks Online Integration	Real-Time	No need for third-party tools or delayed syncing

Final Thought

With register and QuickBooks Online working in tandem, you get the best of both worlds: a powerful POS built for real-time customer and sales activity, and a trusted accounting system that tracks every dollar and detail.

Let the systems do the syncing—so you can stay focused on your business.